TraineryLMS + TraineryTMS + TraineryOPS

Instructor Portal for ILT & Corporate Training Delivery

Give trainers and facilitators one workspace for assigned sessions, rosters, materials, attendance, evaluations, and learner follow-up—without requiring access to the full training administration interface.

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How the Instructor Portal Works

An instructor portal is a focused workspace where trainers can review assigned sessions, rosters, materials, attendance tasks, learner communication, evaluations, and follow-up without broader administrator access.

Instructor Sees Their Full Schedule

On login, the instructor sees upcoming sessions with rosters, locations, virtual links, material status, and pending actions. Core session details needed for preparation are visible in one place, reducing reliance on separate support requests.

Delivers the Session and Marks Attendance

During or immediately after a session, the instructor can record attendance directly in the portal. Confirm how attendance updates learner records and downstream reporting for the Trainery modules and workflow configured for your organization.

Reviews, Feedback, and Improves Over Time

Post-session evaluation results and aggregate performance ratings are visible in the instructor portal. Instructors can review learner feedback and identify areas to improve between programs.

Core Features

Self-Service Attendance Marking

Instructors can record attendance directly in the portal during or immediately after a session. Validate how that attendance feeds learner records and reporting for the modules and workflow in scope.

Evaluation Delivery

Deliver post-session evaluations to learners from within the portal. Evaluation results are captured against the session record and contribute to the instructor's aggregate performance rating, visible in their profile.

Session Dashboard

Instructors see all upcoming sessions in a single view with roster counts, session times, locations, virtual links, and material status. Everything needed to prepare for the next session is visible at a glance, without logging a support request.

Material Upload and Access

Upload session materials, slide decks, and supporting documents to the instructor workflow. Confirm how materials are made available to enrolled learners and retained with session records in the configured environment.

Performance Feedback Visibility

Instructors see their own session ratings and learner feedback over time. Visibility into performance data empowers instructors to improve their delivery between sessions, without waiting for a formal review from the L&D team.

Learner Communication

Communicate with enrolled learners directly from the portal before and after sessions. Pre-session preparation messages and post-session follow-ups can be handled through Trainery rather than requiring instructors to use personal email.

Use Cases by Role

Preparing for a Session With 22 Learners Across Two Locations Without Asking the Coordinator for the Roster

The instructor opens the portal and sees the session details, full roster with learner names and locations, materials checklist, and room or virtual link. All preparation information is in one place, without a single email to the L&D team.

Outcome: Session Fully Prepared Without Coordinator Involvement

Delivering and Documenting a Specialist Technical Training Program Without Accessing Internal Systems

The external instructor accesses only their assigned sessions in the portal. They upload materials, deliver the session, mark attendance, and submit evaluation results, all without ever seeing employee records, course libraries, or administrative settings.

Outcome: Secure External Access Scoped to Assignment Only

Delivering a One-Off Session on a Specialist Topic and Submitting Documentation Without Chasing HR

The SME can access the assigned session workflow, mark attendance, and upload supporting materials. Confirm how completion records and document storage are configured for the modules in scope.

Outcome: SME Involvement Contained to Exactly What They Need

Reviewing Learner Feedback From Last Month's Sessions Before Designing the Next Cohort

The instructor opens the feedback section of the portal and sees session-by-session ratings, learner comments, and aggregate performance scores across all sessions delivered in the past 30 days. Specific areas for improvement are visible without requesting a report.

Outcome: Self-Directed Performance Improvement Between Cohorts

Give Instructors a Delivery Workspace Instead of the Full Admin Interface

A focused Instructor Portal keeps schedules, rosters, materials, attendance, and learner communication in one delivery workspace, reducing reliance on separate emails and administrative screens.

Purpose-built instructor view without admin interface access or complexity

Performance feedback visible to instructors continuously, not just at review time

External instructors and vendors access the portal without full platform credentials

Attendance marked directly in the portal and flows into records automatically

Material upload and learner communication handled inside the platform

Frequently Asked Questions

Do external instructors and vendors get the same portal access as internal trainers?

External instructors access the same Instructor Portal but with access scoped to their assigned sessions only. They can see their rosters, upload materials, mark attendance, and deliver evaluations without being able to view any data from sessions or programs they are not assigned to.

Can instructors see learner completion history or only session attendance?

By default, instructors see attendance records for their own sessions. Access to broader learner completion history is controlled by the administrator's role configuration. If your L&D team wants instructors to have visibility into prior learning for context when delivering a session, that access can be enabled per instructor or session type.

How does attendance marked in the portal flow into learner records?

Attendance recorded in the Instructor Portal can feed the learner record and related reporting workflows. Confirm the exact completion logic, refresh timing, and Learning Path or Learning Matrix behavior for the modules configured in your environment.

Can instructors deliver evaluations to learners directly from the portal?

Yes. Post-session evaluations configured by the L&D team are accessible in the Instructor Portal. Instructors trigger the evaluation distribution at the appropriate time and can monitor response rates from within the portal. Evaluation results contribute to the session record and the instructor's aggregate rating.

Can instructors update session materials after a session has been published?

Instructors can manage session materials through the portal when that workflow is enabled. Confirm how revised materials are exposed to learners and retained with session records for your configuration.

Do instructors get notified of session changes such as reschedules or roster updates?

Trainery's Notification Engine can support instructor alerts for relevant session changes. Confirm which events, channels, recipients, and timing rules are configured for your training workflow.

How does the Instructor Portal connect to the Instructor Management module?

Instructor Management is the administrative layer for instructor profiles, qualifications, availability, and assignments. The Instructor Portal surfaces the instructor-facing information required for assigned work; confirm the exact refresh and setup behavior for your configuration.

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